Accounts and Budget Services

Sl.No

Type of Services provided

Documents Required

Time taken

 1

 Disbursement of salary

1. Office order

 On or before 20th of every month

1. Appointment order
2. Transfer order
3. TPN No
4. Joining Report
5. Bank A/C no
6. CID No
7. LPC

On or Before 25th of every month 25th of every month

2

Remittances

System generated report

On or Before 25th of every month 25th of every month

3

TDS certificates suppliers

TPN no and Entity cord

By the end of January

5

TDS for PIT

TPN no and CID no

1st to 31st Janauary

Construction Bill Payment/Settlement

1

Mobilization Advance

1. Work order
2. Bank Guarantee for the work

 7 days

2

 Material Advance

1. Work Order
2. Materials Bills
3. Royalties and MB

9 days

3

Construction running bill

1. BoQ
2. MB verified by the engineers

 9 days

4

Final Bills

1. Work order
2. BoQ
3. MB
4. Completion report
5. Handing Taking note

15 Days

5

Retention Money 

Clearence from end user

 9 days

6

Party bill payment

1. Supply/work order
2. Verified bills
3. Stock entries
4. Good Issue note
5. Comparative Statement
6. Approved notesheet

5 days 

Others

1

TA/DA

1. Office order
2. Tour Report

5 days 

Transfer benefits 

1. Transfer Order
2. Joining Report
3. LPC
4. Relieving Order

 

LTC & Leave encasement 

1.Office order

 5 days

 4

Retirement Benefits 

1. Separation order
2. Approved gartuity working sheet
3. Clearnce letter from Financial Institution
4. Audit Clearance
5. LPC6. NOC from Current office
7. Death Certificates(deseased)

7 days 

Rural Life Insurance 

 Approved Notesheet

30 minutes 

Budget Services     

 1

 Supplementary Budget

1. Separation order
2. Approved gratuity working sheet
3. Clearance letter from Financial Institution
4. Audit clearance
5. LPC
6. Death certificates(deaseased)

 7 days

 2

 Re-appropriation

 Approved Note sheet within delegation of financial power

 10 days

Revenue Section     

 1

 Rural Tax(Land, Cattle & House Tax)

 1. Register for collection
2. Deposit to CD account

 1 month

 2 

 Life Insurance 

1. Collection of amount

 Within 15th January every month

2. Deposit to RGR Account 

Within 15th Feb Every Year 

 3

 House Insurance

 Collection register (List)

 1 month

4

Receipt issue( tender, token, fee, fines and penalties, land survey, onwer certificates fee, house rent, CID fee)

Related documents

2 days

 5

 Life Insurance

1. Death certificates
2. Insurance receipt
3. Insurance receipt
4. Dully filled form endorsed by Gewog

 20 minutes