Accounts

 

Public Service Delivery Information 

Finance Section

Sl. No 

Type of service

Documents Required

Time frame for service delivery 

Remarks 

1

Bills Payment to Contractors

 

 

 

a) Mobilisation advance 

1. Work order                 

2. Unconditional bank guarantee                     

3. Measurement book (MB entries)

2 (two) working days. (payment completed within two working days from the receipt of online fund released)

 

b) Secured Advance 

1. Original bills/invoices                  

2. BST Receipt or Customs Clearance for imported materials      

3. MB with entry 

2 (two) working days. (payment completed within two working days from the receipt of bills & fund released)

Required site inspection by Engineer & Accounts Personnel

c) R/A bills 

1. Measurement book (all quantities recorded & Certified)

3 (Three) working days. (payment completed within three working days from the receipt of bill and fund released)

Site visit by accounts personnel may be done if required to minimize the excess payment

d) Final Bills 

1. Work completion report                                 

2. Site Handing/Taking report                                

3. MB with entry                                

4. BoQ                              

5. Time extension order                                

6. Deviation approval of the DTC

5 (Five) working days. (payment  completed within five working days from the receipt of bill and fund released)

Depending on the volume of the items/BoQ lesser time may be taken

e) Refund of 10% Security Deposits 

1. Application letter address to Dasho Dzongdag 2.Bank guarantee/cash warrant, if defect liability not ended. 

3.Entered in MB & verified by Site Engineer & DE

2 (Two) days. (payment completed within two working days from the receipt of fund  released. 

 Certified by end users 

2

Bills Payment to suppliers

1. Original bills/invoices                 

2. Supply/work order      

3. Goods receipt/stock entry

3 (three) working days. (payment completed within three working days from the receipt of bill and fund released)

 

3

Issue of Revenue Receipt 

 

 

 

a) Environment Clearance 

1. Application letter 

15 (fifteen) Minutes (from the receipt of letter)

 

b) Renewal of CID 

1. Filled Census form 

10 (ten) minutes (from receipt of request)

 

 

 

 

 

 

Service Delivery Information for Civil Servants

Finance Section

SL No

Type of Services

Documents Required

Timeframe for service delivery

Remarks

 

1

 

Monthly Salary disbursement

1. Appointment order.

2. LPC, if transferred. 

3. Promotion/increment order

3. Order/Letter for loan/other deductions

Every last week of the month (payment completed within 25th-31st of the month)  

Before 15th for June & December, due to financial year closure 

 

2

 

Disbursement of TA/DA bills 

1. Dully filled and signed TA/DA form

2. Office order 

3. Tour report 

2 (Two) working days. (payment completed within two working days from the receipt of bill and fund released)

Depend on adequacy of fund

3

Issue of Last Pay Certificate (LPC)

1. Transferred order 

2. Relieving order 

3. No due/objection certificate 

2 (Two) working days after the receipt of documents & salary paid.

 

4

Payment of PW Advances 

1. Approved Note sheet/ Order

2. Estimated Cost

3. Copy of program schedule/list



 

1 (one) working day. (payment completed within one working day after the receipt of documents and fund released)

Only 80% of the estimated amount will be released. The remaining balance will be paid on completion of activity. If prior advance is not settled, new/additional advance will not be paid 

5

Personal Advance

1. Filled Salary advance form & approved by Dasho 

2. Any other supporting documents 




 

1 (one) working day. (payment completed within one working day after the receipt of approved application form.   

Amount equivalent to one month basic pay is paid. For critical/special case, higher amount may be paid upon approval.