NO
|
Types of services
|
Documents/tools/material required
|
Time frame
|
Remarks/ responsible person
|
General – Dzongkhag HQ
|
1
|
Planning of activities geog wise, chiwog wise
|
Chiwogwise plan and data records
|
One day
|
DLO/ ADLO
|
2
|
Compilation of activities
|
Geogwise plan and data
|
One day
|
DLO/ ADLO
|
3
|
Documentation of sectoral activities
|
Geogwise data and progress report from Geog Extension Centres
|
Two days
|
DLO/ ADLO
|
4
|
Seeking approval for implementation of the activities- writing approval note sheet , for each activities
|
Office equipments
|
One hour
|
DLO/ ADLO
|
5
|
writing confirmation letter to extension staff for execution of activities ( each activity)
|
Office equipments
|
Thirty minutes
|
DLO/ ADLO
|
6
|
Arrangement of required expenditure through finance officer
|
Office equipments/approved budget
|
One hour
|
DLO/ ADLO
|
7
|
Monitoring of the activities, fishery, dairy, poultry , piggery and fodder pasture
|
Geog progress report
|
Three hours each
|
DLO/ LPO
|
8
|
Report compilation of the geogs
|
Geog reports on time
|
Two hours each Geog
|
ADLO/ Data manager
|
9
|
Validation of reports
|
Geog reports on time
|
Three hours
|
DLO/ LPO
|
10
|
Preparation of inputs requirements list-
-Veterinary medicines and vaccines
-Breeding semen and breeding bulls
-DOC and pullets
-Piglets and fingerlings
-Fodder seed and seedlings
-Feed and nutritional supplements
-Stationeries and office supplies
-Computers and peripherals
-furniture
-Extension materials and
Dairy/ poultry equipments
|
Geog Plan and requisition and latest livestock data
|
One day
Two hours
One hour
One hour
One hour
One hour
One hour
One hour
One hour
One hour
|
DLO/ LPO
|
11
|
Maintaining stock inventories ( inspecting, verifying and recording)
|
Office equipments
|
Thirty minutes each item
|
ADLO/ Data manager
|
12
|
Making distribution list as per requirements of the geogs
|
Office equipments
|
One hour
|
Incharge, DVH/ ADLO
|
13
|
Checking and dispatching materials and other items to Geogs
|
Office equipments
|
Two hours
|
Incharge, DVH/ ADLO
|
14
|
Monitoring the activities like –
-Conduction of clinical cases
-Conduction of animal operation
-Conduction of training and awareness on various fields
-Monitoring the disease outbreak situation in the risky areas
-Documentation and stock maintenance of medicines and vaccines
-Farmers training and exhibition cum awareness campaign
|
Geog reports, progress report sheet and plan documents
|
One hour to one day
|
DLO/ ADLO/LPO
|
15
|
Checking and verifying the annual livestock census and production data
|
Office equipments
|
One to two days
|
DLO/ LPO
|
16
|
Assisting extension staff for emergency treatments of animals
|
DVH clinical room and required medicines and vaccines
|
One to two hours each case
|
DLO/ADLO/LPO
|
17
|
Monitoring and inspecting the quality of group activities especially dairy , fishery and piggery- meeting with beneficiaries
|
Group members, progress sheet
|
One to two days
|
DLO/ADLO/LPO
|
18
|
Technically checking of milk quality by using Garbar test
|
Milk laboratory simple equipments
|
Two hours
|
DLO/ADLO/LPO
|
19
|
Approving the tour and issuing the office orders for extension staff
|
Plan and nature of activity
|
One hour
|
DLO/ADLO
|
20
|
Verifying the tour performed and passing their claims
|
Bills and progress report plus tour performed sheet
|
30 minutes each
|
DLO/ADLO
|
21
|
Field verification for establishment of farms
|
Farm implementation guide books and proposal
|
Three hours to one day
|
DLO/ADLO/LPO
|
22
|
Writing report for loan
|
Loanee’s application
|
Three to four hours
|
DLO/ADLO/LPO
|
23
|
Completion of loan procedures for farms establishment- PSL, REDCL, BDBL
|
Loanee’s application
|
Two to three hours
|
DLO/ADLO/LPO
|
24
|
Liaise with DE for estimates for construction, maintenance and renovation of farm house, MPU, staff quarters and extension offices
|
Approved budget and plan document
|
One hour
|
DLO
|
25
|
Visit and periodical checking, monitoring of geog level activities like- Breeding program
-vaccination and deworming
-Castration and campaigns
-Fodder and pasture programs
-Livestock data
|
Progress report and data validated sheet of the concerned Geog
|
One day to two days , depends upon distances
|
DLO/ADLO/LPO
|
Technical ( Geog level)
|
1
|
Conduction of sterilization of bulls/ dogs/ horses/pigs etc.
|
Veterinary medicines and equipments
|
One to two hours each animal
|
Extension staff
|
2
|
Vaccination of cattle /poultry/ piggery/ dogs
|
Vaccines
|
2o minutes each animal
|
Extension staff
|
3
|
Provide artificial insemination for cattle
|
Semen, cows on heat
|
Thirty minutes each animal
|
Extension staff/CAIT
|
4
|
Conduct minor operation cases of various types of animals
|
Veterinary equipments and drugs
|
Thirty minutes each case
|
Extension staff
|
5
|
Conduct major operation cases of various types of animals
|
Veterinary equipments and drugs
|
One to three hours depending on cases
|
Extension staff
|
6
|
Dispense of veterinary medicines/ drugs for different cases of different breed and species of animals
|
Veterinary equipments and drugs
|
20-30 minutes each cas
|
Extension staff
|
7
|
Conduct registration of dogs
|
Livestock census record and address of the owner
|
20 minutes
|
Extension staff
|
8
|
Conduct house to house livestock census
|
Census format, papers
|
One to two hours each HH
|
Extension staff
|
9
|
Conduct house to house feed and fodder plantation works
|
Plan book and approved budget provision
|
One to two hours each HH
|
Extension staff
|
10
|
Conduct farmers training on various subjects of livestock husbandry
|
Plan book and approved budget provision
|
One to three days
|
Extension staff/ ADLO/LPO
|
11
|
Monitor and check the quality of milk in the groups
|
Established group
|
Thirty minutes to one hour
|
Extension staff
|
12
|
Collect laboratory samples , level and dispatch to Dzongkhag
|
Equipments / formaline
|
One to two hours
|
Extension staff
|
13
|
Record the treatment regimes in the register
|
Recording book
|
20 minute each case
|
Extension staff
|
14
|
Record all progress of the productions in the register
|
Recording book
|
One to two days
|
Extension staff
|
15
|
Record the details of beneficiaries address for any inputs/ services
|
Recording book
|
One day
|
Extension staff
|
16
|
Conduct water and soil feasibility study for fish farm establishment
|
Farmers field, GPS, recording book
|
One to two days , depending on distances
|
Fishery focal staff and Geog extension staff
|
17
|
Arrangement for ponds excavation clearances ( needs field visit)
|
Field Report- social clearances, forest clearances’, env. clearances and excavator
|
Two days to one week
|
Fishery focal staff/ Geog extension staff
|
18
|
Monitor the establishment of ponds after excavation
|
Excavated ponds
|
One to two days
|
Fishery focal staff
|
19
|
Isolate, provide oxygen and arrange to transport the fingerlings to the fish farming areas
|
Oxygen tank, filling tools, plastic sheet bags
|
30 minutes per 200 fingerlings ( one bag)
|
Fishery focal staff
|
20
|
Monitor the growth of the impounded fish
|
Established ponds
|
One to two hours per ponds
|
Fishery focal staff/ DLO
|
21
|
Provide technical knowledge and ideas for fish farmers on farming, feeding and harvesting mechanism
|
Interested farmers and fish farms
|
One to two days
|
Fishery focal staff/ DLO
|
22
|
Provide medicines and preventive feeding ingredients whenever required in the ponds
|
Established fish farms
|
One to three hours per tank
|
Fishery focal staff
|
23
|
Verifying and ear tagging of the improved breed of animals
|
Recording book
|
One day
|
Extension staff
|
24
|
Write requisition for the inputs requirements to various inputs supplying agencies
|
Papers , pen along with plan record sheet
|
Forty minutes
|
Extension staff
|
25
|
Monitor the bio gas activities in the villages
|
Recording book
|
1- 2 hours each depending upon distances
|
Extension staff/ Bio gas focal person
|
26
|
Compile and submit report to Bio Gas division Thimphu
|
Recording book
|
2-3 hours
|
Extension staff/ Bio gas focal person
|
27
|
Verify loan application and submit to Dzongkhag on various loan applicants for REDCL/ PSL/BDBL/ Bio gas and BDBL
|
Register
|
One hour each case
|
Extension staff
|