Engineering Services

Sl.No

Type of Services provided

Procedure/Documents Required

Time taken

1

Survey & Measurement

  • Budget confirmation letter from concerned sector
  •  Any clearances

      7 

Working Days

2

Design, Drawing & Estimates

  • Finalized Site report

       15

Working Days

3

Technical Sanction

  • Drawings
  • Estimates
  • History Sheet

1 day

4

Notice Inviting Tender (NIT)

a) Open Bidding

b) Limited Bidding

c) Limited Enquiry

d) Direct Contracting

  • As per Procurement Rules & Regulations 2009

 

30 days

14 days

5 days

Mutual agreement

5

Tender Document Preparation

  • Standard Bidding Document (SBD)
  • Bill of Quantity (BoQ)
  • Drawings

 5 Working Days

6

Tender Opening

  • As per Procurement Rules & Regulations 2009

 1 day

7

Tender Evaluation

a) Small Category Works

b) Medium & Large Category Works

  • As per Procurement Rules & Regulations 2009

14 days

21 days

8

Work Award

  • Evaluation Report
  • Work in hand information
  • Analysis of Rates furnished by bidder

 1 day

9

Information on Contract Award

a) Letter of Intent (LoI)

b) Acceptance Letter

c) Contract Agreement d) Work Order

  • As per Procurement Rules & Regulations 2009

1 Day

10

Site Handing Over to Contractor 

  • As per Procurement Rules & Regulations 2009

 Within 10 days

11

Mobilization Advance

  • Bank Guarantee
  • Copy of Work Order

1 day

12 Secured Advance
  • Original invoices/bills from the suppliers
  • Bhutan Sales Tax Receipt/Customs clearances
  • Copy of Work Order
Within 5 working days
13

Bills Verification

a) Running Account Bills

b) Final Account Bills

  • Contract Bills
  • Copy of Work Order

7 Working Days

21 Working Days

14 Handing Taking
  • Completion Report
  • Site Engineer’s Verification Report
7 Days
15 Retention Money
  • No Defect Liability Certificate from End User
  • Bank Guarantee
 
16 Construction Approvals
  • Application to concerned authority
  • Copy of Lag Thram
  • Copy of citizenship identity card
  • Land Clearance Certificate 
  • Drawings as per BBR 2018 & Rural Construction Rules 2013
As & When Required